When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. Explain why you're writing. Talk a bit about your journey and how you are enjoying your motherhood now. Muslin Blanket Liberty Mutual has been checking in with employees through regular surveys and virtual focus groups. This means that shots of mom immediately after delivery or breastfeeding should not be included in such an email. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); I know you two will be incredible parents and a lifetime of happiness with your new baby. The most common way to congratulate a coworker on a newborn baby is by email. Wow your relatives and closest friends with these unique baby announcement ideas! Were excited about [employees name] ideas for taking [company name] to a new level and incorporating TikTok videos into our repertoire. Seriously though, enjoy your tiny tot and your new life together! I congratulate [employee name] for entering the beautiful phase of a womans life. I wanted to share this information with you early to allow for adequate time to prepare. Subject line: Welcoming [Employee's name] to [Company name] / [department] Hi all, Let's give a warm welcome to [Employee's name] who will be joining us as a [Job title] on [Start date]. Im so happy for you! Telling current employees about the new hire will help make the new hire feel welcome and it helps create better work relationships. Simply save the email and add the details and a photo once the baby is born. Their feelings deserve respect, and you should use the utmost care when sharing your news. This letter is meant to announce to one and all at the company that [mention the full name of the employee] has given birth to a baby [mention the relevant gender] on [mention the relevant date] and keeping that in mind, a sweet and subtle party has been organized at the company auditorium to celebrate this special occasion with her on [mention the relevant date]. Writing a new hire welcome message goes beyond the regular congratulations, welcome to the team.. Jan 31, 2023 - By Over the next few months, I plan to do the following: Of course, the date of the beginning of my leave may vary slightly due to the unpredictability of pregnancy, but I plan to give you as much notice as possible if any changes arise. As an Amazon Associate I earn from qualifying purchases. Many companies also offer an introduction time, maybe at break time or lunch, for the new employee. To increase workplace flexibility, PwC has instituted a number of new offerings, including: The idea that benefits will be valued differently by different workforce segments is something that Evive, a digital engagement and communication technology firm, discovered through its annual National Employee Journey survey, said Elisabeth Duncan, vice president of HR at the firm. Please log in as a SHRM member before saving bookmarks. Marketing | Branding | Blogging. Please enroll little Jody in my health insurance, and let me know about the added cost. You have successfully saved this page as a bookmark. When you shop through links on our site, we may earn an affiliate commission. A fun approach to new hires is to create a short questionnaire and have the employee complete it, and then share the answers. Idea #3: Throw a Party for the Newcomer. In most places I have worked, we pooled together for a gift and a card but if you want to send a card on your own to the new parents, then its a really thoughtful idea. Congratulate a Coworker on a new baby email: Don't forget to send your warm wishes to a co-worker who has just been blessed with a baby. Depending on the employee, you may also frame it as an opportunity for them to take on a more advanced role in the company, giving them the chance to prepare for career advancement. Another good idea is to send a basket of baby goodies along with a congratulatory message. With everything going on around us, it may be beneficial to talk to a trained professional. With great pleasure and delight, I announce that [mention the full name of the employee] has become a mother and has given birth to a sweet [mention the relevant gender] child. Keep your memo short, to one page if possible. He/she boasts the following career highlights: Over the next several weeks, we will be working hard to train our newest recruit in snuggling, sleeping, and laughing. Download a copy of the March 2023 Police Exam Announcement Brochure here. CEO Willowbury Industries, Subject Line: Welcome [Employee name] to [Company name]. Best wishes and Im sure your new addition will bring so much joy to you and your family. Upcoming Exclusive Columbia University Webinar. It wasn't easy, but all (Height & Weight) of him/her made it in extraordinary health. You want to make the email easy for others to read so they dont skim so much that they miss important information. The purpose of the email is to communicate acceptance of the new hire. Most women choose to wait until after the first trimester when their risk of miscarriage drops significantly. Everyone at the company is so excited for you and wishes you all the best! If you announce your new baby in the local newspaper, send several copies to your workplace or ask a co-worker to hang the article in a public space at the office. While financial planning was the least commonly offered benefit (cited by15 percent of HR respondents), it was one of the most desired benefits at companies not providing it (cited by25 percent of employees). Send a company- or department-wide. The new employee announcement email newsletter introduces the new hire to other staff members or the entire organization. 300+ Strong Black Baby Boy Names for 2023. I can be reached via email at (Parent Email Address), phone at (Parent Phone Number), or by mail at (Parent Address). She is also a volunteer at [name of the organization, if applicable] and is a strong believer in [the cause].We believe that ABC would be an indispensable addition to the XYZ family. Updated: Monday, February 27, 2023. The news of your newborn has gone viral in the office gossip mill! No matter how big or small your company is, if youre looking for a rule of thumb here, make sure the email goes to people who interact daily with the new hire. Or perhaps they will simply reach out to the new person to let them know theyre welcome there. Join now to receive free weekly newsletters tracking your baby's development and yours throughout your pregnancy. When Should I Announce My Pregnancy at Work? Write the date from when you will be resuming your duties again. ", Hoogensen said it's important to keep things simple"both the way we talk about benefits and the processes in place to make them available.". If you think of anything else youd like me to address in advance of my maternity leave, please dont hesitate to let me know so I can add it to my to-do list. Ongoing communications and assessing both usage and employee sentiment can help ensure that workers understand and value the benefits they're being offered. Your new employee will feel less anxious and their co-workers will feel better prepared by knowing some basic things about their new team members. All content found on this website is intended for informational and educational purposes only, and is not intended to be a substitute for professional medical advice, diagnosis, or treatment. You should also enjoin the new hire to ask questions if they need clarification. But you do want to create a little buzz, so people get excited about their new colleague. Shutterfly birth announcements have more modern and fun designs starting as low as 39 cents per card. Of course, you want to acknowledge the safe and healthy delivery of the newborn baby as this is always a time to celebrate. It's crucial to get the new employee announcement email right as it's part of the onboarding process. strategic values relating to expectations, 7+ Email Personalization Practices with Real Examples, 14 Reminder Email Examples For Every Situation (Templates), 11 Customer Survey Email Template Examples. Deciding how to congratulate a coworker on a new baby can be a bit of a minefield. Other things that you can include: Does a new employee announcement have to be an email? Members can get help with HR questions via phone, chat or email. You can contact her on extension [extension number] or [insert email address].Regards,Director, People Operations[Name][Signature], Greetings everyone,I hope this email finds you well. Though, as for internal emails to current employees, including your name in such emails is rather a decision to be polite. Everything you need to know about how and when to tell your boss you're pregnant. If you use your FMLA leave while you are pregnant, you may not have any remaining time off once your baby arrives if your company, like most in the U.S., does not offer maternity leave. ]Joyce received a bachelors degree in [discipline] from the [institution attended] and a masters degree in [discipline] from [institution. Many women worry about how the news will be received. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Please accept this email and supporting photograph as an announcement of (Employee Name's) new baby. Visitors are welcome beginning (Date). The baby weighed [birth weight] and measured [birth height]. But other people will be excited about a new hire. Announcing the arrival of a new baby or multiples can be a very special experience. If communicating the ins and outs of employee benefits was difficult before the COVID-19 pandemic, it's even more so now, as employees are often far-flung and struggling with new work/life challenges. While I am thrilled about this addition to our family, I also recognize that a maternity leave will impact the office. Special occasions like the birth of a baby often call for a gift but whether you should send one really will depend on how close you are to your coworker. If you were granted one extra hour each day, how would you use it? If the person is not as close with you, but still on your team or in your circle of friends, then a more formal message would be appropriate. In this article we will go over what yo put in the new employee announcement, provide examples of an email, and ways to make the new employee feel welcomed. Members may download one copy of our sample forms and templates for your personal use within your organization. He/she even looks like me with (Hair Color) and (Eye Color)! When writing a new employee announcement email, you should include the new employees name, their start date, and position with the company. What a perfect addition to an wonderful family. Never miss an opportunity thats right for you. Composing a mail to inform the boss about the birth of your child, begin by greeting him or her. Enter your email address Enter your due date or child's birthday Trying to conceive? PwC, she said, leans "heavily on our culture of flexibility, [offering] benefits that are constantly evolving to meet the needs of our people.". It is entirely up to you when you want to announce your pregnancy. Talk about the maternity leave which was given to you from (the date) to (the date). Idea #4: Post a Photo of New Hires on the Office Wall. You must know how to share the information about the birth of a baby. 30 Cute &Modern PregnancyAnnouncement Ideas to Share the News. Often, companies send a gift basket from the whole office to congratulate someone on the birth of their new baby. If youre not one to make a dramatic announcement or you have your reasons for wanting to hide your pregnancy for as long as possible, you may consider notifying the powers that be earlier than sharing with the general public. While you can use a template, there are still going to be some differences. Others find that that is not a good solution for many reasons. I am currently (Height) inches tall and weigh (Weight). Workplace emails should be short and simple. Its also essential to include the new hire on that email list so that they know what was said. For example, you can personally introduce a new employee to who they will be working with closely. You see, the way you welcome your new hires shows your organizational structure, culture and how you value people. While most new employee announcements are sent via email, you can also post your announcement on the company website or social media page. You should also include the specific dates you'll be leaving and returning to work. The question: Are you a part of us? This could be the day of the birth or several days later depending on your relationship. An approximation of your maternity leave dates. Be the first to rate this post. Congratulations to you both on the safe arrival of your happy heathy baby. This is a new employee announcement email template you can use to inform your employees about a new hire. Keep in mind the PDA, ADA, and FMLA are national regulations and the bare minimum of what your workplace must provide. Search and download FREE white papers from industry experts. Shes competed in more than 20 rodeos and has won several awards for tie-down calf roping. You may also use this template to summarize your follow-up email if you shared your pregnancy news in person. Email Subject Line: Welcoming new team members at [Company_name] Hi all, I am very pleased to announce that our team is growing. Something went wrong. Please purchase a SHRM membership before saving bookmarks. Thank you for sharing this joyous news. Diaper cakes are a classic baby shower gift and they are always a fun way to send new baby wishes to a friend or coworker. If you are close to the new mom, you could put together your ownPostpartum Survival Kit, otherwise you can buy one ready-made. var currentUrl = window.location.href.toLowerCase(); These inputs, according to O'Neill, have led to new benefits and resources such as free access to Care.com for child care and elder care support, extra time off that employees can use to care for themselves or family members, and other programs "to make employees feel cared for and supported during these difficult times. Congratulations for the arrival of baby, best wishes to you and your family, please bring her in to meet us all when you get a chance. If you could have dinner with any living person, who and why? You are more than welcome to to use one photo from the blog with credit and a link back to the original post. Send a gift or card to (Email Author's Name) desk by (Date) if you want in. 3. At least for a few weeks. The accommodation does not pose a significant burden or expense on the employer. If you want to share your well wishes with the family, you can use some of the examples at the top of this post or use one of the sample emails below. May God bless her and her baby. On [date] at [time] she has become a mother of a [boy/girl]. And this is likely to happen if your current employees arent aware of any new hires. Now, though, to help employees deal with the stress that's driving many to quit, employers are focusing on how unlimited PTO "can help support leadership messaging to employees about taking time off, even if it's for a staycation to rest and refresh. Encourage Others to Welcome New Hires 5 New Employee Announcement Email Templates Examples Example #1: New Employee Announcement Email Template Example #2: New Employee Introduction Email to Colleagues Example #3: New Employee Welcome Email Example #4: New Employee Introduction Email to Clients Example #5: New employee introduction Email to Team The same goes for companies that have many departments. On (Birth Date), we saw our best numbers as baby boy/girl (Baby's Full Name) joined our work family at (height and weight). Rest assured, good news travels fast, so if youre not able to tell everyone in person, chances are theyll hear the news through the grapevine soon enough. Keep the tone professional. A simple birth announcement is suitable for most workplaces and can be made in advance. He/She was born (Day of Week Baby was Born), (Month and date). Consult the new parents for what information they would like to share and only include those things. These are the Pregnancy Discrimination Act (PDA), the Americans with Disabilities Act (ADA), and the Family and Medical Leave Act (FMLA) (1). Maybe they can give you a few interesting facts about themself. Child care support has also emerged as an important benefit for recruitment, she noted. Sample Format for New Baby Congratulations Letter to Employee From Brain Joe Manager ABC Bank New York Date: June 25 th, 2020 To, Mr. Jack Brown 54, Hurling Apartments New York Dear Jack, On behalf of ABC Bank, we extend a warm congratulations to you and your wife on the arrival of your new born on June 5 th, 2020. So if youre nervous about spilling the beans, dont be. Soft bristle baby brush Siblings, grandparents, aunts, uncles, cousins, co-workers, and family friends alike leap at the chance to congratulate and encourage pare, 30 Friendly Farewell Messages for When a Colleague Is Leaving, It can be difficult to find the right words to say goodbye to a colleague who is leaving your team or moving on from the company. [Your job position] This connection with the new employee also bridges communication, and it lets them know youre interested in them. When communicating the ins and outs of employee benefits to workers who may be far-flung and struggling with new work/life challenges, keep in mind that offerings will be valued differently by. Mentioning your full name, the department, and the post, write that you conceived on (mention the date). But, you know what's really crazy? Find the latest news and members-only resources that can help employers navigate in an uncertain economy. Virtual & Washington, DC | February 26-28, 2023. Maybe theyll work with them directly, and it will change their work dynamic. It is our responsibility to support and care for an ethical and dedicated employee of our company at this time. $("span.current-site").html("SHRM MENA "); Hello everyone,Please lets welcome the new member of our organization:Joyce AbrahamJoyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Subject Line: Help us welcome Nancy Newton to our team! Here are a few super cute (and funny) new baby card for a coworker options that you can use: Here is a funny (although a bit vulgar) new baby card that would be perfect to congratulate a coworker on their new arrival. Thank you for sharing in this joyous news with us. All of us now only want her to give her precious time to her newborn child so that the child can grow to become a kind person like herself. Oh, youre the new guy. would have been a better saying.The new employee announcement email is important because it creates awareness. Here's how long baby should share your room and some techniques for getting better sleep while they're there. When telling your boss youre pregnant, its important to keep in mind that one of their first thoughts will be how to cover your workload while youre gone or how to replace you if you dont intend to return. You will find her in our marketing department on the fourth floor. Thats because when Nancy lived in Texas, she became quite a rodeo buff. Get your baby to sleep in minutes by following these helpful tips for using white noise! Simply add your baby's photo and customize the text. On (date) I became a dad thanks to the birth of my healthy baby boy/girl, (Baby's Name). To: All Staff Subject: Announcing the Arrival of Miss (Baby's Full Name). Here is an example wording for the announcement of a new staff: Dear Staff: I am glad to announce that Jane Doe is joining our team starting on June 1. A simple birth announcement is suitable for most workplaces and can be made in advance. These regulations apply to companies with 15 or more employees. In Texas, she worked for LongHorn Industries as the Administrative Assistant before going to the University of Texas in Austin for her Bachelor of Science degree in Human Resources. Once you receive word from the employee that their baby was born, you can share the news with the whole company. They provide similar accommodations for non-pregnant employees who have limitations. Congratulations! Take a gift and a card and make sure to sanitize your hands. There are so many people to tell about the arrival of your new baby, it can seem impossible to make sure you share with everyone. Especially in an email to your workplace, too much information in the photo is not recommended. The days after a baby is born can be overwhelming and exhausting for new parents. Again, reiterate you will have clear plans in place to ensure your absence has the least amount of impact on the company and your individual employees. Any sort of letter that talks about something personal about you, to the boss of your company should always be written appropriately. If you have a much more informal relationship with the coworker but want to make sure not to say the wrong thing, try this email: Congratulations on the arrival of the newest member of your family! Idea #6: Send Out New Employee Announcement Newsletters. If you are close enough and feel that a greeting card or email is not enough, then the best way to find a gift is to look at their list of baby shower gifts on the registry. If you plan to take a lengthy maternity leave, it takes quite a bit of planning, so it is a common courtesy to notify coworkers who may be affected to give them a reasonable amount of time to plan for your absence. The 'new employee announcement' email is generally part of the onboarding process. [First employee's full name] will join the [department/ team] on [start date] as our new [Job title. I cant believe he is finally here. Mention the date from when you will be re-joining the office and taking over your duties. We all know that we only hope for the best for her and to see her soon in the office. Other than that, just enjoy the newborn snuggles. Work with you to identify current employees who may be able to absorb some of the duties. The baby weighed [birth weight] and measured [birth height]. Before sending a new employee announcement, send the new employee a questionnaire to help you fill out any information of the announcement. Social media announcements are equally quick and simple as emails. Pregnancy is about 40 weeks overall, announcing it at about 14 weeks allows your work to prepare for your departure for a good 26 weeks or about 6 months. You look glowing and I just love the name you picked! Nancy will be reporting to Janice Dickson and occupying the desk right outside of Janices office. If you announce your pregnancy to your boss over email, consider using the following template. While the culture in each workplace varies widely, its best to communicate your pregnancy to your boss in person initially, then follow it up with an email documenting your conversation. Lin Grensing-Pophal, SHRM-SCP, is a Wisconsin-based business journalist with HR consulting experience. Please send pictures soon! At (Time) on (Date), the Stork Market hit its highest mark yet when (Baby Name) was born to (Parent's Names). Please join me in welcoming our newest team member, [employee name]. You can ask for a temporary reassignment, reduced hours, or light duty but you may also be subject to reduced pay if you are no longer doing your regular job. Ideally, you will share your news personally with your direct reports, assuring them that you will have clear plans in place to ensure your leave is not burdensome to them. Assistant, Nancys responsibilities will include handling our organizations daily administrative duties. I Am a Self-Taught Marketer with 10 Years of Experience. Many congratulations on this happy occasion for your family. First days are challenging, but, as an employer, you can ease the discomfort and make your employee feel welcome. As the new H.R. Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc), [Mention the phone number and email address]. In this article, Ill share 5 new employee announcement email template examples and help you understand how to plug them to fit your organization. How to UseWhite Noise toHelp Your BabySleep. Enjoy these precious early days, and dont worry about work everything is under control! Lodin pointed to unlimited paid time off (PTO) as an example of a benefit that is now viewed through a different frame of reference. Such messages should be meaningful but also maintain a professional, When Do Babies Start Sleeping Through the Night? Now that you know what a new employee announcement email is and can differentiate it from a new hire welcome email, this is the right time to grab a welcome email template and start welcoming your new hires. The contents of this blog, including text, original pictures and ideas are the sole property of Seaside Sundays. When employers asked employees to rank the benefits they don't yet have but would most like to receive, Duncan said, responses differed across generations, with the most-desired benefits as follows: The only commonality across the four generations was a desire for a four-day workweek.