I then follow this link and open the response in an excel spreadsheet. A link back to the responses is fine. I poked around in Flow, and couldn't figure out how to tell it to use the email address as supplied on the form I created. Go to Solution. Thanks for posting this, it has really helped me with the flow I am making! Keep up to date with current events and community announcements in the Power Automate community. As a result, when users open the form, InfoPath automatically adds a Submit button to the Standard toolbar and a Submit command to the File menu. My 20+ years of experience and broad background make me a much sought after resource for SharePoint questions that cross traditional boundaries. Copy the URL. With Microsoft Forms, you can send your form or quiz to students, parents, and colleagues and collect their responses in a few different ways, depending upon your needs. If I have answered your question, please mark your post as Solved.If you like my response, please give it a Thumbs Up. Click Send form data to a single destination, and then, in the list, click E-mail. To make the URL of the shared file a clickable link in the email, you'll need to use the HTML editor and an anchor tag: In the email body toolbar, select the HTML view icon (). Delete the Office 365 "Get my profile (V2)" step that comes with the template. The only question I have is what about the form responses that the user leaves blank? @Damien Rosario. Microsoft Forms saves the file in a folder in OneDrive and, when running, returns a JSON with all the file's information. I created a form that has branching so the user may not have a need to answer all of the questions. Colby Solved! I provided you with a screenshot that the file name is fixed. @Damien Rosario, @Joel2275yes, you would put in whatever makes it clear to you what the questions and answers were. I can't send an email with a file attached that has been uploaded to my form. I have had a look at creating a flow for this but cannot seems to find or create a flow that allows me to do the above. Now that we have the file content in an array we can send the email. Select to preview or open the attachment. We're not done yet! If I have sent the wrong thing let me know! https://powerusers.microsoft.com/t5/Building-Flows/How-can-I-add-a-file-attached-to-a-Microsoft-Form-to-a/m-p/461067#M55263, If you liked my response, please consider giving it a thumbs up. Specific people in my organization can respond -Only people or groups in your organization that you specify can respond to your form or quiz. Learn how to make flows, easy up to advanced. By using the Send an Email action in the Workflow Designer, you can set up your custom workflow to send emails to you or to any other specified user or group. Is this because the parse json code needs to be changed when using the sharepoint version of 'get file content'? We'll start with a pre-built template and customize it to help our managers plan for employees' summer vacations. Any update on this? Let themknowwe've received the form and to send any extra information via automated email. For example, you can suggest that users save their form and contact someone for further instructions. DITTO - email notification would be great!! You can also customize the submit options for your form template in the following ways: Change the text that appears on the Submit button on the Standard toolbar and the Submit command on the File menu. Now let's build the "Send email notification" action with the results and send send the Form's answers to the responder's email. Now you are ready to retrieve the details of the files attached to the question in the response and add them to the array. I works as a consultant/trainer where my breadth of knowledge makes me ideally suited to combine Administrative, Development, and SharePoint Designer topics. I would want the person who filled out the form to be sent an email also. Type the following expression: first(body('Parse_JSON'))?['id']. If you've created your form in Excel for the web and select Open in Excel, your Excel workbook is automatically stored in OneDrive for work or school and contains a live data connection to your form. Choose the account you want to sign in with. Select dynamic content to include details from the form response in your email. The attachments field name is "Field1". The Power Automate flow will dynamically retrieve the file attachments and send an email unique to each submission.This is based on a video I did here https://youtu.be/9G9GNeknemg on how to attach multiple files to an email sent via Power Automate.If you are new to JSON, arrays, objects and creating expressions, please watch the following https://youtu.be/6nJSUNh579w00:00 Intro00:51 Looking at Form Responses in Power Automate03:16 SharePoint Document Library of Files04:04 Building flow to handle multiple answers to a question13:00 Test and Demo, submit the form and receive an email with attachments14:19 Building flow to handle multiple questions22:27 Test and Demo, submit a form, receive attachments based on multiple questions23:36 Send Email with attachments from List Item Created25:24 Exploring some of the flow history and logic26:20 Outro But the trigger alone wont provide enough detail about what is in the response. But I have a last question :Do you know how to change the name of the file that is uploaded in the form and then moved to my OneDrive? Step 1 - Use this to retrieve the submitted forms info. The only issue I have yet, is how can I add the attachments field to the email? docx, then you can type .docx atthe end of the field. And you could choose the Responders' Email dynamic content from the get response details action and insert it to the "To" field of the "Send an email" action. The form was built in MS Forms online through XL. Windows Dev Center Home ; UWP apps; Get started; Design; Develop; Publish; Resources. I would suggest just populating the email with the relevant fields so that the response is captured in the body (I know it's not what you wanted but it's one of the viable options you can do [recommended]). Form entries are added to an excel file in a Teams channel file storage. On the next page of the wizard, do one of the following: To display the form in the body of the e-mail message, click Send only the active view of the form and no attachment. If you want to customize the email they receive, use Power Automate. Cheers To send feedback about Microsoft Forms, go to the upper right corner of your form andselectMore form settings > Feedback. We acknowledge the request, for now we do not have ETA for this feature yet. Note:If your formula uses the division (/) operator, make sure that there is a space before and after the division operator. June 10, 2019. The "Parse JSON" action should look something like this after you select Done: Search for "create share link" and select the OneDrive for Business action Create share link. That will start your flow each time a response is submitted through Microsoft Forms. you can dump the output of the form response into a file to then attach to the email and send (this will require more work). In this example, we'll create another flow from blank. RobLos GallardosMicrosoft Power Automate Community Super User. Only people in my organization can respondand Specific people in my organization can respond options areonly available for Office 365 Educationand Microsoft 365 Apps for business users. A great place where you can stay up to date with community calls and interact with the speakers. Check out the latest Community Blog from the community! It's work,but he attached file is not the same as the uploaded file in the form. Microsoft Forms and PowerAutomate: Sending Attachments via Email Gareth Hunt 289 subscribers Subscribe 22K views 2 years ago In this video I will run through how you can use PowerAutomate. If I have answered your question, please mark your post as Solved.If you like my response, please give it a Thumbs Up.CheersManuel. Give your cloud flow a name > search for, and then select Manually trigger a cloud flow, and then select Create. The options are: Contact Link for Outlook or Teams-Add invitees and select a checkbox for either Outlook or Teams, update the default note, if needed, and select Send. Yes, I do :). You should be able to access it from the admin page of the form itself. Using MS Form submission as a trigger > Attach PDF (located on SharePoint) based on Form Response to email> Send email to Form Submitter. Browse Web Locations - select files from OneDrive, SharePoint sites, or Group Files that you have accessed earlier. Find links to more information about functions in the See Also section. can not find a way, Was able to Make a doc in word that would add the customer name but can not add the report as an attachment Since im using some of the fields of my form on the email I added the GET RESPONSE step. I was a contributing author to the Developer's Guide to Windows SharePoint Services v3 Platform and the SharePoint Server 2007 Deployment Best Practices. With Microsoft Forms, you can send your form or quiz to students, parents, and colleagues and collect their responses in a few different ways, depending upon your needs. More info about Internet Explorer and Microsoft Edge, send an email when there's a new form response, add an approval step before a form response is added to the Excel table, getting an attachment from a form and creating an approval flow, Send an email when there's a new form response, Send an approval request with the form details, Get an attachment from a form and send it in an email. Change the keyboard shortcut for the Submit button on the Standard toolbar and the Submit command on the File menu. Send email with specific attachment based on Form Business process and workflow automation topics. To change this default behavior, click Advanced, and then do one of the following: To close the form or create a new blank form after the user submits a completed form, click the option that you want in the After submit list. Just to clarify, I am using this internally for training and FAQs. Will come back to this thread when we have plan. In the upper-right corner of the window, select the Edit pencil icon to open the flow canvas. Select Copy and select the Shorten URL checkboxif you want a shorter URL than what's provided. Want more advanced branding, question types, and data analysis? Create a workbook in Excel Online. To change the name of the Submit button that appears on the Standard toolbar and the Submit command that appears on the File menu when users fill out the form, type the new name in the Caption box in the Submit Options dialog box. In his spare time, Corey works with his wife, Jennifer, on their product BrewZap, a mobile app platform for breweries. So you also need to add a Get response details action to retrieve the questions and the answers submitted in the form. I think the biggerpictureis the function to send a notification to the person that filled out the form. You can use a template to add an approval step before a form response is added to the Excel table. Then just fill out the email and add the array variable to the Attachments field. You can add a secondary submit data connection to your form template that allows users to send their form data in an e-mail message. Under Send and collect responses, select the drop-down list, and select the audience from these options: Anyone can respond - Anyone inside or outside of your organization can submit responses to your form or quiz. The File content can ge used directly as we retrieve it from OneDrive. Tip:You can also specify a field or use a formula to create the value for each box except the Introduction box. Once you click on it you can then edit the body of the email to your linking. Now you can save and test your flow by filling out the Microsoft Form and uploading one or more attachments to the form. Screenshot of the submit button on the form. Is there a way to do this? Heard this was in the backlog last year but it would be good to get an update on this. If yes, please go ahead and mark thepost as solved by clicking Accept as Solution so that this thread will be marked for other users to easily identify! Please do update us. Send email with specific attachment based on Form response 03-11-2020 08:35 AM Hi! In Power Automate, create an automated cloud flow from blank. To create a custom message to indicate if the form was successfully submitted, select the Use custom messages check box, and then type your messages in the On success and On failure boxes. This step is straightforward, add an action to send an email - using your favorite email connector and pipe in the attachmentArray output to the attachments input field. Once you click on it you can then edit the body of the email to your linking. I've been playing around with the email option as you suggested and have gotten it to work. Learn moreabout Microsoft Forms or get startedright away and createa survey, quiz, or poll. Attach Item > Outlook Item - attach an email message. Notice that we're fetching the file directly by its ID that is provided in the JSON file. To insert a value or mathematical operator into the formula, type the value or the symbol for the mathematical operation in the Formula box. Community Support Team _ Alice ZhangIf this posthelps, then please considerAccept it as the solutionto help the other members find it more quickly. This is a little bit more tricky than it may look. Or, for an existing email, select Reply/Reply All or Forward. Leave everything else as it is. Add a table with one column for each question on your form. On the next page of the wizard, in the Enter a name for this data connection box, type a descriptive name for this submit data connection. Tip: Note:Insert the downloaded .png wherever your intended audience can scan it with a QR code scanner. To learnhow to set up and manage your response notifications in settings andyour options for responding to notifications seeSend form invitations and manage notifications. Check out the latest Community Blog from the community! Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Choose the account you want to sign in with. @Damien Rosarioyes that's the way we do it as well: send an email via flow to the responder which can be nicely formatted with our logo etc and any other info we want to give them, and we often then add the response to a SharePoint list. In the final step in the flow, "Send an email," enter the recipients, subject, and body of the email. But when you fill in the steps you can fill in at the to field theresponders e-mail adress. This is what I needed. I would like to have a special recipient to receive an email with the answer according to a field. We receive the responses in the XL file online and from there construct the resulting form to "print" in the office to PDF. More examples of approval flows are in the documentation. when emailing a form using the Save & Send - Send Form feature? It says that you want to receive an email when someone fills in the survey. No translation to Base64 is required because the file is retrieved as JSON, not binary. Search for "Microsoft Forms" in the Power Automate template gallery and select the template named "Notify me in Outlook when a student completes a quiz.". In order for the recipients to open the attachments, they must have InfoPath installed on their computers. Get an attachment from a form and send it in an email If you're not sure where to start, these are some of the most common ways people use Microsoft Forms with Power Automate: Send an email when there's a new form response Send an email to the form responder Send an approval request with the form details Add form responses to an Excel worksheet The contract files are located inside the customer/partner folder as below Using the library menu | click Automate | Power Automate | Create a flow Select dynamic content to include details from the form response in the approval request. When users submit their form data in an e-mail message, InfoPath creates an e-mail message with the form data and sends the message to the e-mail recipients that you specified when you created the data connection. API reference; Downloads; Samples; Support Ive seen some questions recently on the Power Platform Forums about how to send multiple attachments submitted in Microsoft Forms in an email. Send a file or image with your email message by adding an attachment. Let me show you how you can send unique attachments in an email in Power Automate based on Microsoft Form Answers OR Column Data / Metadata of a new list item being created. 06:53 AM, @ersula82if you try to trap every question that hasn't been answered and then have a separate email for each combination of possible answers you will end up with a massive and very complicated flow. Choose the account you want to sign in with. At our office we have a similar need. Save and close the workbook. After the flow runs the email is sent successfully. Tip:If the function requires parameters, select the function in the Insert Function dialog box, click OK, and then in the Formula box in the Insert Formula dialog box, double-click the function that you added, and click a field or group. These fields can contain both static text and text that is generated dynamically from workflow lookups. . Power Platform and Dynamics 365 Integrations. Select or paste in the SharePoint site URL and select the list you want to monitor for changes. I understand that, but I don't think I set up the FLOW correctly, then. Search for "send email" and select the Office 365 Outlook action Send an email (V2). Select the File box. Do you have any suggestions as to how I can send emails from Microsoft Flow only for the questions people answer? So in the add attachment action, in the file name field try selecting file name with extension from the dynamic content box. In the Data Connection Wizard, in the appropriate boxes, type the e-mail addresses of the recipients, the subject that you want to appear in the e-mail message, and any introductory text that you want, and then click Next. Be sure to upload a file to your form. @oemmanuelliyou can't omit the the Get response details action because if you do you won't be able to get any of the response details info in later steps in your flow. Specify whether to leave the form open, close the form, or open another blank form after the user submits the form. The image appears inside the message body. on We'll use the flow to create a share link for a file that's uploaded on our summer vacation form, and then email the link. This can be done in Flow, I'm aware BUT (and it's a big but) you have to create a Case When for each option, and for each replicate the same exact configuration. However if your message doesn't use that info, you can skip and go straight to the SEND AN EMAIL step. I have just this year started to arrange events overseas and I am trying to appear most professional. Select Collect responses. However, with multiple attachments, links for each attachment are placed in a single cell separated by a . If the people who receive the completed forms use Microsoft Office Outlook 2007, they can add a folder to their Inbox to contain all of the InfoPath forms that they receive and configure that folder to display the data in the forms in columns in Outlook. How? So far, I only get a new ticket created (the email to HelpDesk) w/no info or links to further data. @michellekafelthis is the simple flow I put together for my form. I'm able to select If "A" then "B" but I cannot get the attachment to add to the email Have your problem been solved? Step 1 - Use this to retrieve the submitted forms info. And as@RobElliotthas shown, you can also format the email to present a particular format which is handy when you want to see things in certain ways. Hello, thanks for the input! Here's the first part of the workflow: What I WANT is the email to HelpDesk to include the link to the FORM response. Note:The Shorten URL option is not available when signed in to Forms with aMicrosoft personal account(Hotmail, Live, or Outlook.com) or if you're using the mobile site. Sign in to the connectors, if needed, and select Continue. Send attachment from form field in email I have the following code to send an email with fields from a form. If your form, however,is set toOnly people in my organization can respondorSpecific people in my organization can respond, only individuals and groups you define- whether everyone in your organization or just specific individuals and groups - can view and respond to your form (even if the email has been forwarded to them). What I'd like is for Flow to send an email to the person who filled out the form, to the email address they provided,with a summary of their responses and a standardized message from me (i.e., Thank you, if you need more info call this number, etc etc.). It was my fault, sorry. Select the Manually trigger a cloud flow trigger > Add an input > File. Always the same link embedded in said email. You can also specify a field or use a formula to ensure that each form name is unique. May 05, 2021. Whether there is one file or multiple files the details will be in an array, so well need to use an Apply to each loop to get each file and append it. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Connect your favourite apps to automate repetitive tasks. I was wondering if there was a way for the excel spreadsheet that I can see when viewing the link to be attached directly to the email I receive notifying me of the response instead of just a notification. You can also specify if you want the form to appear in the body of the e-mail message or as an attachment to the message. Let me show you how you can send unique attachments in an email in Power Automate based on Microsoft Form Answers OR Column Data / Metadata of a new list ite. Explore subscription benefits, browse training courses, learn how to secure your device, and more. When we catch the reply we need to parse that JSON file that can contain one or more files (since the users may upload several files) and fetch them from OneDrive. Add an Office 365 Outlook "Send an email (V2)" action. Users with other mailboxes, such as those hosted on a dedicated Exchange Serverand accessed via REST APIs, are not supported. When someone creates an item, create a new document using the list values via Microsoft Syntex Content Assembly and then send an email with the generated document as an attachment to one or more people. In each column in the table, select the corresponding dynamic content. Learn more. Send email with attaching file uploaded from microsoft forms. I tried to follow what you did above, but am getting this error message:Fix invalid expression(s) for the input parameter(s) of operation 'Get_response_details'. The attachments can be of any numbers and formats. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Business process and workflow automation topics. Note:When you forward an email, the attachments remain with the new email. @michellekafelif I understand the process correctly, from a previous flow I put together. Select the folder icon and browse to the Excel workbook you created earlier. We want to hear from you! The available fields for an email are To, CC, Subject, and Body. In the next step in the flow, "Start and wait for an approval," select the Approval type, enter a Title, and enter the approvers' email addresses in Assigned to. Sign in to or create the connectors, as needed, and select Continue. That's as easy as it gets. Send email with specific attachment based on Form response. Enclose the dynamic content Web URL and name in an anchor tag to turn them into a link and the link title, respectively. You could refer to screenshot below to create the flow to send the email with attachment from the uploaded files in the form response: https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate. Create the flow Sign into Power Automate. This step allows Power Automate to use the test run to generate a sample JSON schema for the uploaded file. Thanks again for the feedback.Best,Michelle. @manuelstgomesPlease address Calom's question.I am having the same issue. You can use static values, values based on the data in the form, or a formula to specify the e-mail addresses that the form is sent to, the subject line of the e-mail message, and the name of the form. I have considered the source endpoint as SharePoint List, but you can have any endpoint as a source trigger.